Terms and Conditions

PAYMENTS

In order to reserve services the client shall pay to Nordlys Photography a non-refundable retainer. The client agrees to pay the final balance, according to the agreed upon payment schedule. Nordlys Photography reserves the right to withhold delivery of the final images until all payments are received.

CANCELLATION

In the event that the client cancels the event or services, for any reason, the client understands that Nordlys Photography shall not issue a refund. As such, the client understands that, in the event that the client cancels with less than (1) month from the date of the event, the full balance of this agreement shall be paid by the client to Nordlys Photography, as liquidated damages and not as a penalty.

POSTPONEMENT

Should the event or service be postponed for any reason, the client understands that Nordlys Photography may not be available for the new date. Should the Client postpone the event or service to a date for which Nordlys Photography is not available, the assignment shall be considered cancelled, and the cancellation agreement above shall apply. Nordlys Photography shall be notified of any postponement or likelihood of postponement as soon as possible, and will make every reasonable effort to be available for the new date. In the event the assignment is postponed, additional expenses may be incurred.

CHANGE OF SCHEDULE OR VENUE

Nordlys Photography must be notified immediately of any changes in schedule or location. Notification of any changes should be made in writing (email). Changes can result in additional expenses and will be considered as a cancellation if Nordlys Photography can no longer attend.

FAILURE TO PERFORM

Due to the limited and subjective nature of the event Nordlys Photography can not be held responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the church or location restrictions. Nordlys Photography is not responsible for lost photo opportunities due to other cameras or flashes, the lateness of the bride, groom, or other principles. Nordlys Photography is not responsible for the lack of coverage due to weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venue, or the rendering of decorations of the location. It is acknowledged that any lists submitted to Nordlys Photography will be used for organizational purposes only and in no way represents photography that will actually be produced. Nordlys Photography will do its best to fulfill all requests but can make no guarantees all requested images will be delivered.

UNFORESEEN CIRCUMSTANCES CLAUSE

If Nordlys Photography, cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, acts of God, including but not limited to, injury, illness, road closures, severe traffic, terrorism or other causes beyond the control of the both parties, then Nordlys Photography shall return any money paid by the client, less expenses already used i.e. plane tickets, or they will find a suitable substitute photographer at no cost to the client, but shall have no further liability with respect to the agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, lost in the mail, or otherwise lost or damaged without the fault on the part of Nordlys Photography.

COPYRIGHT

Nordlys Photography agrees to grant image rights to the client with a non-exclusive, limited, perpetual license. This license allows the wedding couple to do the following with the images:

Display the images;

Print the images;

Make “derivate works” of the images or otherwise modify;

Copy the electronic files or the printed images;

Upload, email, or electronically transfer the images or files;

and, Publish the images on personal websites or social media websites.

This License will prohibit couples from applying for copyright registration of any image or electronic files supplied by Nordlys Photography.

EXCLUSIVE PHOTOGRAPHER

Nordlys Photography shall be the exclusive photographer(s) retained by the client for the purpose of photographing the wedding and event.

TRAVEL EXPENSES

Travel expenses are included in the prices. In the case where additional expenses arise they will be discussed over the phone or through email and Nordlys Photography will bill the couple after the event.

PARKING, FEES AND PERMITS

Nordlys Photography will pay for parking (included but not limited to street and parking garages). In situations where Nordlys Photography determine that valet parking is the best option they will bill the valet parking directly to the client’s room. The Clients are responsible for all permits, location and entrance fees.

EVENT FOOD SERVICE

When applicable, the client agrees to provide meals and beverages (including alcohol*) for Nordlys Photography, and any additional staff (ie Photobooth, assistants etc.). When scheduling dinner activities (ie toasts) please consider that we need a minimum of 30 minutes to eat and it’s important that we eat roughly at the same time as the clients.

RETURNED CHECKS

Returned checks are subject to a $100.00 returned check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by Nordlys Photography in the event that enforcement of this contract becomes necessary. All legal action shall take place in San Francisco county in the state of California.

GARMENTS

Nordlys Photography cannot be held responsible for damage to garments during environmental events.

CREATIVE LICENSE

Images may be edited at Nordlys Photography’s discretion, and delivered images may not include all images shot. Nordlys Photography reserves the creative right to edit and release only those deemed professional in quality and within Nordlys Photography’s artistic and quality standards.

RIGHT TO PRIVACY

The client can request any image be kept private. Private images will be excluded from those used in promotion and marketing.

PERMISSION TO USE IMAGES

Permission is hereby granted to Nordlys Photography to use images created under this contract for promotion of Nordlys Photography. This includes but is not limited to professional samples, displays, website pages, social networks, paid advertising, exhibitions, contests, blog posts, and reputable online or print publications. Nordlys Photography will be respectful in their selection of images they use in promotion and marketing.

MEDIATION

All disputes arising under this agreement shall be resolved through mediation. If mediation is unsuccessful, the dispute will be submitted to binding arbitration